Course Overview

The modern Executive Personal Assistant undertakes a multitude of complex tasks from organizing conferences and exhibitions to working closely with key business projects whilst operating as the eyes and ears of their boss in monitoring and controlling critical business projects.

Executive Personal Assistants also find themselves having to consolidate project status reports across multiple unrelated projects into a concise framework for Executive reporting and decision making.

This MasterClass has been designed by an ex-Big 4 management consultant with over 30 years of international project management experience across multiple industries and deals with many of these issues and provides a framework to increase personal abilities and management skills in any project environment as well as providing Executive Personal Assistants with the knowledge and tool kits to enable them to manage their own projects as well as contributing to other internal projects within their organization.

Project Management for Executive Personal Assistants will teach delegates techniques for project planning, project governance and control;identifying, dealing and communicating with Stakeholders; techniques for identifying and mitigating project risks and issues and managing project quality. TheMasterClass will also guide delegates through the complexities of Personality Profiling and how this can be used toenhance awareness to communicate and manage more effectively.

This MasterClassis a highly interactive learning experience, taught by seasoned Project Management professionals and the Class learning materials are supported by topical and very challenging Exercises which are carried out in Teams.

Course Contents

Section 1 – Introductions

  • Introductions
  • Expectations
  • Ground rules
  • Management Styles

Section 2 – Project Management Basics

  • What is a project
  • Why do projects go wrong
  • Overview of Key Project Management Skills
  • Setting Project Goals and Objectives
  • Project Charters
  • Project Initiation Documents
  • Project Life Cycles
  • Balancing Scope ,Time, Cost and Quality
  • Understanding key project roles

Section 3 – Planning and Estimating A Project

  • Principles of Planning
  • Work Breakdown Structures
  • Estimating and Scheduling
  • Gantt Charts and Critical Paths
  • Steps to Milestones

Section 4 – Communication and Stakeholder Management

  • Stakeholder Identification
  • Stakeholder categorisation
  • Developing a Communication Plan
  • Negotiation and influencing Techniques

Section 5 – Project Risk Management

  • Identifying Project Risks
  • Categorising Project Risks
  • Probability and impact Assessment
  • Risk Response Development

Section 6 – Project Quality Management

  • Defining Quality Standards
  • Quality Acceptance Criteria
  • The Quality Plan

Section 7 – Project Governance

  • Project Steering Groups
  • Monitoring and Control
  • Change Management
  • Project Status Reporting
  • One pager Executive Summaries
  • Project Status Reporting Templates
  • Consolidating project status reports
  • Project Governance Templates

Section 7 – Running Effective Project Meetings

  • Meeting Terms of Reference
  • Ensuring Attendance
  • Effective Action Logs
  • Meeting Audit Scoring

Section 8 – Project Assurance Checklist

  • Purpose of the Project Assurance checklist
  • How the Project Assurance Checklist works

Supplementsand Toolkits

  • Personality Profiling
  • Effective meeting templates and tools
  • Project Assurance Audit Checklists

The MasterClass will include a series of group exercises and a personality profile with a high level of delegate interaction

Benefits of Attending

  • Appreciate the importance and benefits of accurate project management
  • Master the art of efficient project delivery
  • Understand project governance and control
  • Use project management as a key business driver
  • Understand major international project management standards
  • Successfully determine the appropriate management solutions for your projects
  • Develop a comprehensive tool-kit for successful project management that you can use immediately

Who Should Attend?

  • Executive Personal Assistants
  • Executive Secretaries
  • Executive Assistants
  • Personal Assistants
  • Personal Secretaries
  • Office Managers
  • Administration Managers
  • Management Secretaries
  • Senior Assistants
  • Executive Personal Secretaries

PLUS anyone else responsible for the support of the senior management and executives

Trainers

Meet your training course director: Richard Arnott

Richard is an accomplished Programme Director and Big 4 Management Consultant with over 25 years global project and programme management experience within the Financial Services, Utilities, Logistics and Infrastructure sectors.

Richard is a member of the Project Management Institute (PMI) and specialises in project management, business transformation and change management.

Richard is co-Author and founder of many of the Business Management Training Group’s courses and MasterClasses including this PM4EA and also the internationally renowned Advanced Certificate for the Executive (Personal) Assistant ACEA™/ ACEPA™ course which has received critical acclaim from all delegates.

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